When working on a new project, a well-prepared and flexible planning structure makes all the difference between success and confusion. The critical success factor of a project is how efficient its workflows are, but how do you anticipate changes and obstacles that could disrupt your productivity streaks?
It is possible to create an adaptable project structure by implementing a sequential task structure – accurately defining what tasks require the completion of other tasks. Here are some tips for making the perfect sequence structure as a project manager:
When sequencing activities, you must identify, organize, and track details regarding a task to establish a uniform sequence between them. Recording task attributes involves naming each task, assigning it a number, writing a short description, etc. Every activity must have all the same attributes defined and noted in order to sequence them accurately. The structure is definitely worth the legwork.
Every task will come with constraints — things that may limit the ideal quality of a task’s deliverables, and a project’s success long-term. These things can be money, manpower, time and a number of other things. As with defining task attributes, knowledge is power, and determining every potential contingency is the only way to sequence activities in such a way as to not breach these constraints.
In order to accurately sequence tasks, correctly identifying dependencies is, the most important part of the process. Without knowing exactly how tasks are related, there is no way to sequence them appropriately. In fact, without the knowledge of task dependencies, it’s all too easy to schedule tasks incorrectly and set the entire project up for failure.
While these tips can help you greatly, a sequential task structure is only one part of ensuring a project’s success, especially in today’s disruptive remote work environment. About 40-50% of all projects and tasks are managed through email exchanges and related document versions. TRIYO provides a comprehensive solution that ensures smooth communication and frictionless collaboration, all without significant learning curves.
We allow project managers to utilize our project management system to record projects, tasks and subtasks; allowing to create multiple sequential workflows. Managers do not have to worry about confusion regarding deliverable versioning, as all team members arrive at a single live document related to a certain task. Our integration within industry-reliant software such as the MS Suite allows users to create, edit and reference their tasks; all within the native tools they use already.
Moreover, our TRIYO INSIGHTS® Dashboard allows managers to monitor the project-specific, task-specific, and user-specific progress through our pre-collected analytic reports with a variety of usage metrics.
Looking to get a better understanding of how we can improve your team’s productivity? Check out these short videos, or fill out the contact form below.
3 min read
Updated on 10 Jun 2021